When preparing your manuscript for conversion to an eBook in EPUB file format, follow these steps to properly configure your Microsoft Word settings.
NOTE: The steps described below are specific to MS Word 2007 or later versions. If you are using an earlier version or a different word processing program, refer to your software’s Help files to complete these steps.
Save a Copy of Your File:
Open your document and click File > Save As. Give your document a new name, such as The Greatest Book Ever Backup Copy and save. Of course you will use your own book’s title, but you get the picture.
View Formatting Marks
Click the Paragraph (or Pilcrow) button to display all non-printing characters. When this option is selected, you can more easily locate and correct formatting issues such as extra tabs, spaces, and incorrect paragraph spacing.
Figure: Show Formatting Marks Button
Turn off Track Changes
Go to Review > Track Changes and set to Off. If previous changes or comments are displayed in your document, accept the edits and switch from Markup mode to Final.
Do Not Let Word “Fix It For You”
AutoCorrect and AutoFormat features make changes to your document based on changes you make to selected text. Deactivate these features so that they do not undo assigned formatting styles.
To deactivate AutoCorrect:
- Click the Microsoft Office button or File in the toolbar and select Options.
- In the Word Options box, select Proofing and click the AutoCorrect Options button:
Figure: Work Options > Proofing > AutoCorrect Button Location
- Select the AutoFormat tab and deselect the four options under Apply.
- Click the AutoFormat As You Type tab and deselect all options except Replace as you type > “Straight quotes” with “smart quotes.” Smart, or curly quotes, give your print and eBooks a more professional look.